25 Call Scripts for Recruiters for Every Situation to Reduce Workload

(Jump to the best call scripts for recruiters by clicking here)

There are many recruiters and everybody claims to be an expert. How do you stand out in the sea of such self-proclaimed experts? One way is to perfect and master every step of the entire process. And this article is your short guide to achieving exactly that. Here are a few steps to start with:

• Identifying the need, unless you are clear about what you are looking for, you cannot hire someone.

• Prepare a job description, which holds all the information about the requirements.

• Develop a recruitment plan, how you would reach out to candidates, and what steps would be needed to take them further.
• Create a recruiter call script for candidates if your recruitment plan involves contact via phone.

• Execution of plan, reaching via social media or any other types, building a portal where applicants can submit their applications.

• Reviewing all applications, (a time taking but important part of the process).

• Selecting candidates based on profiles, conducting interviews, scheduling dates, etc.

• Check their references, for the final selection.

• Successful hiring and onboarding of the candidates who turn out to be employees.

All of this stuff is a huge responsibility for recruiters, increasing their workload for them.

Another reason is that there is no proper guidance or knowledge, on how to deal with different candidates every day. Of course, every conversation would be different, but there should be a script, how to start a conversation, and how to make the work easy on both sides.

Therefore, we are providing you with 25 scripts for recruiters which will help you to reduce your work in this article and management gets easy. It will not give you immediate results by cramming the lines, but you can always take hints, iterate, and modify according to your needs. 

Pro tip: Use a CRM for recruitment with these scripts for the best results.

Read below the article and we assure you it is going to make your work easy because even if you are a fresher recruiter, you do not have to start it from scratch. 

In the article above, we found out different steps of the recruitment process. Hence, every step has its own importance. Let us first discuss their importance of them:

How to strategically form the right recruitment process

1. Identify the need for Hiring:

When we get clarity on which department we need to hire, half of the work becomes easy. Therefore, it is highly recommended that identify the need is important. We can target our audience according to requirements and specifications. It would save a lot of time and energy for a recruiter.

2. Prepare a job Description:

The right job description will give the candidates clarity, on if they want to apply or not. This will help the recruiters to reduce their work as they will get a specific amount of applications through which they can revert to the best candidates. It also helps the candidates to get clarity of what are the requirements of companies, key skills, pay scale, etc. before applying to the post.

3. Development of recruitment plan:

A proper plan is needed to execute the development. A recruiter needs to plan everything from posting about a job on social media to working on the job descriptions to accepting applications to conducting interviews.

4. Execution :

Now to execute the development plan, a schedule is to be prepared, as to how and when to reach out to candidates. What will be the steps to hire? Scheduling interviews and onboarding the selected candidates are tough challenges for a recruiter. 

Here are 25 scripts for the recruiters:

#1 Calling after the application has been received

Hi, {Rahul}, {Rizul}, this side.

I am calling from {TeleCRM}, is this a good time to talk?

Perfect, I have received your job application for a {Senior Software Engineer} position.
May I know what your qualifications are?

Okay, do you have practical knowledge about this role?

Why do you want to join our company?

Amazing, can we schedule your interview process on {date}?

I will remind you via email, a day before, please make sure you attend this interview.

Thank you.

Strength of the script:

1. Know about the important details.
2. Lets you understand if the candidate is interested.
3. Easy to gather information.

#2 Calling after receiving the application

Hi, {Rahul}.
I hope you are available to talk now.

I wanted to discuss the {Quality Assurance} you have applied for with {TeleCRM}.

I am speaking from {TeleCRM}, as you already know, our company is looking for skilled candidates for this position.

I am happy that you have the required skills. 

So why don’t you begin telling me what prompted you to apply for this role?

That’s amazing!!

As you mentioned {QA}, I want to tell you that HR is providing the job with excellent opportunities, in which you might be interested. 

Great!! Let us move forward with your application.

I will email you regarding the scheduled date for your interview.

Thank you.

Strength of the script:

• As a recruiter, you are able to provide the candidate with opportunities over a call.
• It helps you understand the key points of the candidate.
• You can ask some basic yet important questions to save time later.

#3 Calling via reference

Good morning/evening {Rahul}.
Is this a good time to talk to you?
Well, I am calling from {TeleCRM}, Sahir ( a colleague) suggested that you might be interested in an open position at our company.
Basically, our company is looking for someone with the right talent and skill set for a {job role} position. 
And after Sahir suggested you, it made sense to introduce to this opportunity as I saw on {platform} that you have been working as a {Automation Tester} in {TeleCRM} for some time.
Are you looking for a switch?
Amazing, so if you do not mind, I would like to ask if there is anything you are likely to explore in your field.
Given your current tasks and responsibilities, where do you see yourself in the coming years?
That’s interesting! How do you feel working with{selenium tool} in our organization?
What is your past experience in this field?
Okay, I will quickly brief you about this{automation testing} and about our {TeleCRM} with {testing the project with different tools, selenium, maven}.
Does this sound like a good offer to you??

Great, can we schedule an interview within this week??
Sure, that would work amazing, I will send you the interview and other necessary details in a few hours.
Thank you for your time.

Strength of the script:

• Creates an immediate interest in the candidate.
• Saves time as the skill set is matched earlier.
• Note all the key information.

#4 Cold calling a prospect for a job offer)

Hi, Am I speaking to {Rahul}?

Okay great.

I am {Rizul}, calling from {TeleCRM}, is this a good time? 

I would like to discuss an amazing job opportunity with you.

Well, I know you are not looking for any new opportunities, but I would like to know your view point, if not, then I am open to any referral from your network.

I came through your profile, on {LinkedIn}, and it piqued my interest as I could see you have expertise in{manual testing}.

Could you please share some details about your experience in this field?

That’s amazing! Congratulations on your{completing 5 projects}.

You will be happy to learn that our company is looking for such experienced candidates like you with {Manual Tester}. 

We have excellent opportunities that will benefit your career. 

May I know what is the important factor for you to consider in a new opportunity?

That sounds interesting, even our hiring manager is looking for a candidate who has {expert in using excel sheet}. And you perfectly fit this role.

I would like to give you a brief about our company, its culture and key responsibilities that you will have to handle.

Also, based on your responsibilities, what are your salary expectations?

Thank you for your time, I will keep you updated for the further process.

Strength of the script:

• Appreciate the candidate for their achievements.
• Boost his confidence with his experience.
• Ask for the salary expectations.

Also Read: Cold Calling Tips – From 50 Sales Experts

#5 Calling a candidate through a mutual connection

Hi, {Rahul}.

I am a {Rizul} recruiter working in a {TeleCRM}, A mutual connection {Yuvraj}, suggested that I contact you

Do you have  a moment? I would like to discuss a position to you.

Awesome, 

Why don’t we start with your overview of the background, industry, projects you have worked on for 30 seconds? I would like to know your past experience.

That’s great! I would love to see you join our company and help you grow in this field. 

Also, I am sure that you will have excellent opportunities here working with us.

Our company wants someone who can work with {Project Manager}, to handle {different projects} responsibility. Based on your expertise, you are a perfect fit.

May I know you can work{8th August, Pune, and other details}, if you are selected?

Perfect! Then we can schedule a face-to-face interview on {5th August}. 

I will keep updated with you for necessary details. 

Thank you for your time.

Strength of the script:

• Ask on a prior basis of joining details.
• Ask for expertise in the required field.
• Ask for the candidate’s requirements.

#6 Calling after the job application is received

Hi  {Rahul},

I am {Rizul}, calling from {TeteCRM}.

I have received your job application as you have applied for a {software engineer} position. 

First of all, congratulations. Your profile has been shortlisted for further process. 

I would like to discuss some things in detail before we move ahead.

Could you please briefly explain, what is your area of expertise?

Okay great, what are your accomplishments till date, as in projects?

Sounds good, you have good experience in the {development}. 

Do you like working in a team or do you prefer to work alone?

That’s something amazing. Now I would like to schedule an interview for you.

Would you be available on {5th, 6th August}, kindly let me know.

I will contact you via email for further details. 

It was nice talking to you. Have a great day ahead. 

Thank you.

Strength of the script:

• Inform the candidate about the shortlisting part.
• Know about the basic yet necessary details.
• Provide them with your company’s requirements.

Why choose a CRM for Recruiting?

So that you can capture candidate contact info properly

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#7 Cold calling a candidate

Hi, Good Morning {candidate name},

I am a {Rizul} recruiter, working in {TeleCRM} organisation.

I got to know about you through social media {Linkedin}

I would like to discuss something with you, do you have 5 minutes

If not , then I can schedule this call later

Great! Our company is looking for some fresher candidates for the {Java Developers} position.

As you have just graduated from {Delhi University} in the {B.tech, CSE}, I think you have the basic knowledge about the {Java}.  

Are you interested in working with our company

Well, you can decide in some time, but I would like to give you a brief about our company and the roles and responsibilities if you wish to join.

Looking forward to hearing from you, if yes then we can proceed further

Feel free to contact me anytime and I would love to help you out.

Thank you for your time.

Have a nice day.

Strength of the script:

• Provide them with the company’s details.
• Explain the job role.
• Give them some time to make an effective decision.

#8 Calling after an application is received

Hi {Rahul},

How are you?

That’s good!

I am calling from {TeleCRM}, who announced the job openings in several departments.

Also, I have received your application for the{SDE} position.

I am glad to know that you have so much experience in this {development}. 

I would like to inform you that before proceeding further, you have to give a short aptitude test.

After which you will be eligible for next rounds. 

Therefore, I would like to schedule a test, and you have to complete it within 1 hour. 

I am providing you with the link for the same. Kindly attend the test. 

Our manager will get to know the result and schedule accordingly if you pass the test.

Please check your email after some minutes to get the link.

Thank you for your time. 

Strength of the script:

• Prepare a candidate before to save time.
• Use email methods to connect often.
• Ask for a scheduled time later.

#9 Making a cold call to a candidate

Good morning/evening, is this {Rahul}?

Hi, I am calling from {TeleCRM}, if you don’t mind, I would like to speak to you for some time to discuss an important thing.

Sure, thank you, well, we have vacancies open for {QA} positions, and I could see that you are open to working for the same role on LinkedIn.

I would like you to allow me to give brief information about this.

Thank you for choosing to listen, I can say that our company is currently hiring for so many positions, including for the one you are looking for. 

Could you please describe yourself with your expertise in that field?

That is amazing {Rahul}, you have such brilliant knowledge in this. 

It would be great if you join our company.

Well, we are looking for a candidate who can handle {projects with quality}, with some practical knowledge.

Have you done any internship or a little bit of experience in {QA}?

Okay no problem, we can provide you with the training and then you can gain hands-on experience.

I will email you and send you further details, if you get selected, you will have a great learning experience here.

Thank you for your time.

Strength of the script:

• Provide other opportunities to the candidates.
• Ask for their approval.
• Build trust in your target audience.

#10 Making a cold call

Hi, {Rahul}, this is {Rizul}.

I have called you to speak about the new job {SDE} position at our company {TeleCRM}. 

Is this a good time to talk?

Great, let's have a quick call. I am a recruiter for a {TeleCRM} and currently, we are looking to hire candidates from {Python Developer}. 

Would you like to hear more about this opportunity?

Good, if you don’t mind, I would like to hear about your past experience, relating to {Python}. 

{Rahul}, that sounds interesting, so you have worked with two firms and led a team before. 

That means you are a good team leader.

I have also noticed that you are very keen in the growing {Python as well as Java} industry, well we have an amazing opportunity for you to work with us.

So how well do you think you can work with { Python, project}?

I am sure our hiring manager would love this.

So {Rahul}, if you are interested, I can schedule an interview with the hiring manager.

Could you please give me some details about your availability?

That’s lovely, Thank you.

Strength of the script:

• Talk about the strengths of the candidate.
• Learn about his skillset.
• Ask about his availability.

#11 Emailing about the response to job application

Hi {Rahul},

I am writing you an email as last week you applied for the job application {QA} position.

This is to inform you that your profile has been shortlisted. There  are a total of 3 rounds, i.e.,

Group Discussion.
Technical Round
HR Round

After each round, you will get a result to know if you are selected for the next round or not.
We want you to send some of your details over email or via call. 
Please reply to this email, as how do you want to connect with us, along with some available dates and time.

Feel free to contact me in any case.

Thank you.

Strength of the script:

• It will help you save your maximum time outreaching the candidates via email.
• Other calls can be scheduled easily, with proper time.
• You can easily explain the process.

#12 Cold emailing based on reference

Hi { Rahul}, 
I hope this email finds you well!!
We are looking to hire some candidates for the {SDE} field. 
Our connections at {TeleCRM} recommended your name as you have expertise in this field. 
But before going further, I want you to tell me about your past experience in the {Java} and {development} to help us in shortlisting, only if you are interested. 
We are giving some amazing opportunities to our future employees, with a good range of salary, totally based on experience. 
Could you please share some dates and time according to your availability.
Feel free to contact me if you have any concerns. 
Awaiting a response.
Thank you.

Strength of the script:

• Tell them about the reference.
• Ask the candidate if he is interested.
• Ask him to share the details.

#13 Cold emailing

Hi {Rahul},
I am a talent acquisition at {TeleCRM}. Our hiring team is looking for a passionate {web designer} with attention to detail and expertise in {HTML, CSS} responsibility. After scanning through your social media, I found that you fit the bill.
Your work with {Tech mavens} indicates that you are a dedicated employee with versatile experience that you bring to the table. I think this would be a great opportunity for you to join our company and showcase your skills in our exciting startup.
In this role, you will be responsible for a certain number of activities, which needs to be done on time. 
Would you be interested in further discussing this opportunity over a quick call?
I look forward to hearing from you. 
Thank you.

Strength of the script:

• Provide them with the best opportunity.
• Appreciate their achievements.
• Tell them about your company’s culture.

#14 Emailing for application response

Hi {Rahul}, 
Hope you are doing well!!
This email is to inform you that we have received your application for the job {SDE}. 
Surely, you are a talented candidate, with experience in the {Java}, but we regret to inform you that you are not shortlisted for the job role. 

We are looking for a certified candidate who has practical exposure in the role. 
We regret to inform you that we are moving forward with another candidate. 
All the best for your future. 
Thank you.

Strength of the script:

• Give a clear reason to your candidate. 
• Appreciate for his work and time. 
• Conclude with a better ending.

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To help you capture all information correctly

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#15 Cold emailing outreach

Hi {Rahul}, 

I hope this email reaches you well!!My name is {Rizul}, and I am calling from {TeleCRM}. 

We are looking to hire fresher candidates for the job role {Product analyst}.

I got your email from your college and hence we are reaching out to some fresher candidates who have just graduated in the {B.tech}. 

I found that you might be a suitable candidate for our company.

Before we move ahead, could you please send me some of your details, along with your resume. 

We will go through the resumes, and then shortlist some of them. 

Looking forward to hearing from you. 

Thank you.

Strength of the script

• Give the candidates the courage to boost their confidence.
• Ask them for some details as well as a resume.
• Reach out to them from time to time.

#16 Responding via call

Hello, {Rahul}.

My name is { Rizul}, I am calling from {TeleCRM}.

Can we talk now??

As you have applied for the job application of {web designer}, we are looking forward to going ahead with you. 

Could you please explain in detail about your expertise in { web designing}. 

It would be better if we discuss everything now, so that it becomes easy for both of us.

As I can read from your resume, you have been working in {designing} for some years, and also implemented some major changes. 

I like your attitude that you are keenly interested in developing things, working on different parts flexibly. 

It would be great if you prove to be beneficial to our company.

Also, we provide our employees with bonuses, incentives, parties, games along with work and salary.

If you are interested, I would like to schedule a telephonic interview round with our HR. 

If succeeded, we can go further with the process.

I will keep you updated via email. 

Thank you for your time.

Strength of the script:

• Give assurance to your candidate.
• Tell your candidate about other benefits of joining.
• Explain the whole process to make it easy.

#17 Outreaching via cold call

Hi { Rahul}, 

If you don’t mind, I would like to speak about an open vacancy that might interest you. 

Would you like to discuss this opportunity with you?

If you are not available or interested, do let me know if anyone can.

Great! Thanks for your time. My manager from {TeleCRM} is looking for a candidate for {SDE} for their new project.

I recently came across your resume from {Linkedin} and I could see that you have good experience in this field, working as a {Java Development}, in the {Click labs}. 

Can I know some brief details about your work, so that we can discuss the further process if everything goes well?

That’s really good, you mentioned how you like working {Java} and fortunately, our new project is similar to your area of expertise. 

I am not sure, if you will love it or not, but should I share some more details with you?

Perfect, I will send you a detailed explanation about our company and our new project via email.

Free feel to contact me if needed. 

Thank you for your time.

Have a great day ahead!!

Strength of the script:

• Provide your candidate with excellent opportunities. 
• Be prepared for their rejection.
• Ask them to tell you about your work area and culture. 

#18 Responding via call after exchanging texts

Hello, {Rahul}, 

How are you?

As per our last conversation via email, I have called you today to inform you that your job application has been accepted by our company. 

We are glad to have you here with us, amongst a large number of candidates. 

I just want you to know that after this call, I will be sending you a link of confirmation, so you please go ahead. 

This is just a formality to let the process begin, without any problem or delay. 

Also, there are some questions attached with it, kindly answer that to make sure you are interested and eligible. 

If you have any questions, please ask me.

Great!! I will send you the link right now. 

Thank you. 

Strength of the script:

• Keep your candidate updated with the latest information.
• Clear their doubts on time. 
• Do the said work immediately.

#19 Responding via email

Hello {Rahul},

I hope you are doing well.

This email is being sent to you, as per our last conversation over call, I am sending you the work details of our company. 

I am attaching some files. So you can go through it and see the roles and responsibilities you have to take care of, after joining our company.

Currently, we are taking regular interviews, so whenever yours is scheduled, I will let you know 3 days before. 

I hope you are comfortable with this. 

If you still face any issues, do let me know.

Thank you.

Strength of the script:

• Attach all the files and recheck them. 
• List out all the key points in the email itself.
• Keep them updated for the next via email or call.

#20 Outreaching via cold call

Hi, {Rahul}, 

I am calling from {TeleCRM}, is it the right time to talk to you?

Amazing, I just want you to know that we have some good opportunities in our organization, for different fields. 

I want to know if you are interested in listening more about these opportunities.

Great, thank you for giving me time. 

So last week, we posted about hiring for different job profiles and were looking for candidates on social media, from where I got to know about you. 

I must say, you are doing a wonderful job in your area of expertise. But I have some brilliant offers for you. If you join our company, or get selected, after the process, we are going to provide you with the key responsibility in { a given role} at a higher level, taking care of your experience. 

If you allow me to send all the details via email, let me know. 

Awesome, so just wait for a while, I will send you one right now. 

Please go through it and let me know your decision.

Thank you for your time. 

Looking forward to hearing from you soon. 

Strength of the script:

• Provide your candidate with a higher level of position.
• Offer some good amount of salary. 
• Try to convince them to check your email and respond.

#21 Cold call

Hello, good morning/ evening {Rahul},

This is {Rizul}, I am a talent acquisition from {TeleCRM}. 

Can we talk for some time?

Great, actually our company is hiring for {SDE} candidates, who can perform in {Java} technology. Therefore, we are outreaching to candidates who are both freshers, graduated from {CSE} and some experienced candidates to work on a new project going to launch next month.

As I got to know that you have some kind of experience in this field, because you are already working in this area. 

Would you mind if I give you this opportunity? 

Amazing, so I can give you all the basic details you need to know for now. 

But, could you please explain in depth, what exactly you focus on, or what you can contribute to our project, if you get selected?

Perfect, so can cover a wide range of tasks.

I will be sending you the scheduled date and time of your interview, let’s get ahead with this. 

If you have any queries later, you can ask me anytime. 

Thank you.

Strength of the script:

• Get a detailed explanation from the candidate.
• Ask to send the email.
• Explain your project clearly to the candidate.

#22 Responding via call for job application

Hello, {Rahul},

I am {Rizul}, calling from {TeleCRM}. 

You have applied for {QA} in our company and I have received your application. 

Is this a good time to talk ?

Okay, well, I would firstly say that I am impressed with your background, as I have checked your resume. 

You are doing a great job in {QA}. 

Could you please tell me why you want to join our company?

Okay, good, so you are looking for growth, isn’t your company paying you well?

Okay, great, well you do not need to worry about the pay if you are selected in our company, all we care about is the result. 

Therefore, you must have a solution-oriented approach. 

Great, so let me schedule an interview for you as a next step. 

Firstly there will be a technical round and then HR round. 

If you pass in both, you will be joining our company from next week onwards. 

I will keep you updated. 

Thank you.

Strength of the script:

• Ask your candidate about the clear reason why he wants to join.
• Provide all the information regarding the company. 
• Schedule the interview dates.

#23 Declaring the first round result over call

Good morning/evening.

Am I speaking to {Rahul}?

Okay, Hi, {Rahul}, I am {Rizul}, calling from {TeleCRM}.

Do you have some moments to talk?

Perfect, I just called you to say that the result of your group discussion round has been declared and you have been selected for the next round, ie., Technical Round. 

Therefore, you need to prepare for that interview. 

I am giving you some topics that might help you in clearing the round. 

Here are {xyz} topics you need to prepare thoroughly. 

Do not panic and give your best for this round, only then you will be selected for the final round i.e., HR Round. 

If you have any queries, do let me know. 

All the best. 

Thank you for your time.

Have a nice day ahead.

Strength of the script:

• Give some important topics to prepare for your candidate. 
• Give them the courage and wish them good luck.
• Provide with all the information.

How to ensure a smooth recruitment process?

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#24 Cold calling

Hello, {Rahul}, 

Can we talk for a moment?

Okay thanks, well, you do not know me, but I came through your social media profile on {platform} and I could see that you are working in {company name} as a {job profile}. 

I could also see that you are doing great in your area of expertise. Taking care of that, I have a job opportunity in our company at a senior position.

You will be leading a team of {12 people},  and generate the desired results in the {QA}.

Are you interested in learning more about this opportunity??

Great, so along with a higher position, your salary would be 1.5x times to the one you are getting now. 

And, I will send you more details via email, about our company, the job roles and responsibilities. 

You please go through it once and then ask me if you have any questions. 

Thank you for your time.

Strength of the script:

• Provide your candidate with the extra benefits of joining your company.
• Ask them to tell you about them.
• Schedule a call with them for further discussions.

#25 Responding via call

Hello, {Rahul}, 

I am {Rizul}, calling from {TeleCRM}.

We had a conversation over Linkedin, that’s why I am calling you now. 

As you have applied for a job {SDE} in our company, therefore, I am here to tell you the necessary details, before we move ahead. 

So can we talk now?

Okay great, first of all, I would like to congratulate you because your application has been accepted by our hiring manager. 

Therefore, you must send us some details about your experience, and also there will be a small test of english and aptitude, which you need to pass by 60%. 

Only then you will be called for the second round. 

I am sending the link to you in which you have to mention some details and also another link for your test via email

Once you complete this, then let me know, with the result, we will move ahead. 

Thank you. 

Have a good day ahead.

Strength of the script:

• Give all the necessary details to your candidate.
• Ask him to send his experience in a particular area,
• Connect with him on a regular basis.

How to ensure a smooth recruitment process?

Instantly connect with candidates using bulk WhatsApp messages

Try Now

Conclusion

Above given all the scripts can be used by the recruiters to reduce their work. Of course, you do not have to copy-paste these hr calling scripts, but you can get a good idea, of how a recruiter can make a script according to different candidates and outreach them. 

Read this article, and I hope you will get some benefits from it. 

Follow TeleCRM for more such articles.

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